Most leads go cold because nobody follows up fast enough — or consistently enough. This template AI-scores every new lead 1–10 instantly, alerts you to hot leads immediately, then runs a 5-email nurture sequence over 10 days with zero manual effort.
The workflow starts the moment someone submits your form. Here is the complete sequence:
The webhook fires when someone submits Typeform, Tally, Google Forms, Calendly, or any tool that sends a webhook. The lead's name, email, and responses are captured automatically.
GPT-4o-mini reads the lead's form responses and scores them on buying intent, budget indicators, and urgency signals. The score and reasoning are logged to Google Sheets.
If the AI score is 7 or above, you receive an instant email alert with the lead's details, score, and the AI's reasoning — so you can personally follow up within minutes while they're still warm.
Every lead (regardless of score) enters the 10-day email sequence: Day 1 welcome, Day 3 value, Day 6 case study, Day 10 final call-to-action. Each email is pre-written and customisable.
Mark a lead as "Converted" in Google Sheets and subsequent emails stop automatically. No awkward follow-up emails to customers who already bought.
| Workflow files | n8n JSON + Make.com blueprint — both included |
| Email templates | 5 pre-written follow-up emails: Day 1 welcome, Day 3 value, Day 6 social proof, Day 10 CTA — all editable in the workflow |
| Setup guide | PDF covering webhook setup, OpenAI API key, Gmail, Google Sheets. 15–20 min setup. |
| Google Sheets CRM | Tracks every lead: name, email, AI score, score reasoning, sequence status, conversion date |
| APIs used | OpenAI GPT-4o-mini · Gmail · Google Sheets · any webhook source |
| Running cost | ~$0.001 per lead scored (GPT-4o-mini) |
| Setup time | 15–20 minutes |
| Licence | Commercial use — deploy for your own business |
$79 one-time. AI scores every lead, alerts you to the hot ones, follows up for 10 days — all hands-free.
Get the Template — $79